Hi Friends!

Admin Week is over.
The mugs have been handed out. The emails have been sent. The chaos continues. 💅🏽

This week, we’re getting into it: AI thinks it can replace us. (Adorable. 🤖)

Here’s why we’re not worried:
🧠 AI can draft an email. It can’t read a room.
🚨 AI can schedule a meeting. It can’t sense an exec’s meltdown brewing.
🗓️ AI can "optimize" a calendar. It can’t negotiate a double-booking with 3 VPs and a CEO.

Robot assistants? Cute.
Real assistants? Still running the show. 👑

Let’s go. 🚀

With Love, and lots of Coffee,

📝 Agenda

• Assistant vs. Assistant

• ⚡ AI Shortcuts and Prompts

• 🛠️ Top 5 AI Tools

• 🤪 Just For Fun

• 💼 Job Openings You’ll Actually Want to Read

⚡ AI Shortcuts and Prompts That’ll Save You 5+ Hours (And Make You Look Even Smarter)

You don’t need another “summarize this meeting” hack. You need prompts that make you look like you read minds, saw the future, and ran the office before 9 AM.

Here are the real power prompts you can swipe today:

🔹 Prompt 1: Executive Insight Builder
"Based on [executive name]'s last 3 public interviews and LinkedIn posts, summarize their leadership style, communication preferences, and key priorities. Provide a cheat sheet I can use to prep them for upcoming meetings."

→ Preps you to support your exec like you’ve been inside their brain for weeks.

🔹 Prompt 2: Email Tone Matcher
"Analyze this sample email written by [executive name] and create a tone guide (formality, typical phrasing, sign-offs) so I can ghostwrite responses that match their natural communication style."

→ Craft emails that sound like your exec wrote them themselves, without a million back-and-forths.

🔹 Prompt 3: Strategic Calendar Audit
"Review this week's calendar (insert sample) and identify:

1. Time wasters,

2. Double-book risks, and

3. Strategic prep opportunities.
   Flag meetings where an executive briefing document would improve outcomes."

→ Turns you into the behind-the-scenes strategist, not just the meeting mover.

🔹 Prompt 4: Meeting Energy Forecaster
"Given the meeting participants [list names/titles] and the agenda topics, predict potential friction points, alignment opportunities, and suggest 3 questions my executive should ask to drive a positive outcome."

→ Preps your exec to walk into any meeting already 10 steps ahead.

🔹 Prompt 5: VIP Travel Brief Creation
"Build a VIP travel brief for [executive name]’s upcoming trip to [city]:

• Top 3 hotels based on brand preferences

• 2 backup meeting spaces

• One must-visit restaurant or event based on interests."

→ You’re not just booking travel, you’re curating an executive-level experience.

⚡ Bonus Flex Prompt: Post-Trip Debrief Builder
"Create a post-trip debrief outline for an executive after a major conference, focusing on:

• Who they met

• Key follow-ups needed

• Opportunities to strengthen relationships."

→ Makes sure your exec actually leverages every connection made, not forgets them the second they land.

💡 Pro Tip:
AI is your intern, not your boss. Use it to draft, prep, and flag things, but trust your instincts to deliver at the highest level.

Start learning AI in 2025

Everyone talks about AI, but no one has the time to learn it. So, we found the easiest way to learn AI in as little time as possible: The Rundown AI.

It's a free AI newsletter that keeps you up-to-date on the latest AI news, and teaches you how to apply it in just 5 minutes a day.

Plus, complete the quiz after signing up and they’ll recommend the best AI tools, guides, and courses – tailored to your needs.

Sign up to start learning.

🛠️ Top 5 AI Tools Every EA Should Have in Their Arsenal

(Because you deserve tools that work as hard as you do.) 😉 

🧠 ChatGPT (or Claude)

Your idea machine, research buddy, and meeting prep sidekick.
➔ Check out ChatGPT | Claude

📄 Fireflies.ai

Meeting notes, transcripts, and action items — without lifting a pen.
➔ Explore Fireflies.ai

✉️ SaneBox

Inbox triage for the modern EA. Prioritize what matters. Ignore what doesn’t.
➔ Learn more about SaneBox

✍️ GrammarlyGO (or Wordtune)

Polish every email, match your exec’s tone, and stop rewriting sentences 12 times.
➔ Try GrammarlyGO | Or Wordtune

🗓️ 5. Motion

Calendar management with actual intelligence. Schedules, reschedules, prioritizes — without losing your mind.
➔ See how Motion works

✨ Pick one. Work smarter. Save your coffee. ☕

🎉 Just For Fun: Work Reels That Hit a Little Too Hard

ea.revolution

1,765 followers

View more on Instagram

💼 Job Openings You’ll Actually Want to Read

Here are a few EA roles we found this week that are actually worth a look:

Patreon Sr. Executive Assistant, GTM Hybrid SF($123.3K - $166.8K)

GitLab, Executive Business Administrator, Eng, Remote ($75,600- $162,000)

People.ai Executive Assistant to CEO, Remote ($90,000-$150,000)

🎉 Congrats — You Made It to the End!

Here’s a token of our appreciation! (Unfortunately, it’s not PTO. It’s better. It’s bragging rights.)

📬 We Want to Hear From You

Loved it? Skimmed it? Laughed once and called it a win?

Tell us what landed, and what we should leave behind like last year’s OKRs. Your feedback helps shape this newsletter into exactly what you need (with fewer buzzwords and more real talk).

👉 [Click here to share your thoughts]

We'll read every word (probably while ignoring an internal Slack ping).