📆 I Freed 10 Hours from My Exec’s Calendar in Under 60 Seconds

✔️ This Week’s Agenda

• 🎯 Just for Fun – A little puzzle to sharpen your planning brain

• 📊 What EAs Are Actually Doing – Poll results that say a lot about our audit habits

• 🔁 Why Consistency Matters – And what it unlocks for you + your exec

• ⚙️ How Vimcal EA Makes Consistency… Actually Possible – A feature that does the work for you

• 🎥 Relatable Reel - Guaranteed to make you giggle

• 📝 The Parking Lot – Resources, extras, and things we’re keeping an eye on

Let’s talk productivity, but not the recycled nonsense. This month, we’re getting into the systems and shortcuts that actually save time (and sanity) for you and your exec.

And to kick it off: I’m beyond excited to announce our first-ever sponsor… Vimcal EA! 🥹 📆 

Vimcal EA is a calendar built specifically for Executive Assistants. It’s fast, visual, and co-designed alongside the EAs who use it everyday to make scheduling (and rescheduling… and rescheduling again) way less painful —built by a team that’s shipped tools at Apple and Microsoft.

This isn’t some random tool I’ve never used, It’s one I swear by! It’s saved me from more than one calendar spiral, and this month, I’m showing you how.

We’re starting strong with one of the most slept-on but powerful habits in your toolbox: calendar audits. Why they matter, how much time they actually save, and why doing one once a year isn’t cutting it anymore.

With love, and lots of coffee ☕️ 

Chrissy

📊 What EAs Are Actually Doing…

I ran a poll last week asking how often Executive Assistants conduct full calendar audits. Here’s what the results looked like:

• 31% said monthly

• 24% said quarterly

• 21% only do them when starting with a new exec

• 5% only do them when something’s wrong

• And 19% asked… “Wait, what’s a calendar audit?” 👀 🤯 

The takeaway?
Most of us know calendar audits matter, but we’re still not doing them consistently. And when we do audit, it’s often reactive, a cleanup job after the calendar chaos hits.

But the 31% doing it monthly? That’s impressive. That’s next-level EA work.
Because monthly audits don’t just keep things clean, they help you spot friction early, protect your exec’s time proactively, and build trust as a strategic operator.

If that sounds like a lot of work… it used to be. But with the right tools (hi, Vimcal EA 👋), you can get it done in minutes, not hours. ⏱️ 

Audits aren’t just admin.
✅ They’re insight.
✅ They’re control.
✅ And they’re a calendar sanity check more of us should be building into our rhythm.

🔁 Why Consistency Matters

A one-time audit is great. But a consistent audit rhythm? That’s where the real 🪄 magic happens.

When you audit consistently (monthly or quarterly) you start to see patterns. You catch time sinks before they snowball. You notice recurring meetings that have outlived their purpose. You spot who’s showing up (or not), and where your exec’s time isn’t aligned with their goals.

It’s not just about cleaning up the calendar. It’s about:

🤝 Protecting white space before it disappears

🤝 Rebalancing priorities as goals shift

🤝 Spotting burnout before it hits

🤝 Making smarter scheduling decisions in real-time

The best part? It gets easier every time. When audits become part of your regular process (not a once-a-year scramble) you’re not just reacting to mayhem. You’re preventing it. 💪 

And when leadership sees you proactively managing time like an asset? That’s when you shift from “support” to “strategic partner.” 🧠 

🛠️ How Vimcal EA Makes Consistency… Actually Possible

Let’s be real, calendar audits fall off the radar not because they’re unimportant, but because they’re a pain to do manually. 🫠 

You’re juggling 57 other things, and most tools weren’t built for the way EAs work. That’s why even the most well-meaning “I’ll do this quarterly” promise gets bumped by reschedules, last-minute holds, and inbox fires.

But this? This is what changed it for me 👇

The Executive Calendar Audit feature is fast, visual, and built into Vimcal EA’s core tools. Just select your timeframe, your exec, and it pulls up a clean view like this:

All meetings listed 🙌 

• Internal vs. external clearly labeled

• Recurring meetings filterable

• Proposed time changes editable

• Export button ready when you are

It’s basically a plug-and-play audit assistant, minus the spreadsheet and mental gymnastics. 🤸 

If calendar audits felt tedious before, this turns them into a less than 60 second process. Click, scan, adjust, export, ✅ done!

Get your 14-day free trial here!

😆 Seriously, what time are we supposed to do our work?

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 🅿️ The Parking Lot

Reminders, suggestions, things to keep in mind 🤯 

• Level up in NYC!
  I’ll be joining a powerhouse panel of admin pros at Elevating Administrative Professionals on June 18th in NYC. Come through, get your ticket, and say hi 👋 Let’s talk strategy, growth, and all things behind-the-scenes brilliance.

  🎟️ Get Your Tickets!

• 👀 Coming in July: The Inner Office
  It’s $20/month, invite-only, and built for EAs who want real-time connection, collaboration, and problem-solving with people who actually get it.

  But here's the difference:
  This isn’t a quiet corner of the internet. We don’t just encourage engagement—we require it.

  The Inner Office is a true 🧠 brain trust! A space to trade strategies, vent about broken processes (or people 😉 ), and get sharp, tactical advice—from calendaring mayhem to career growth. Every member contributes, every voice matters. Because the job is hard enough, you shouldn’t have to figure it out alone.

  Doors open soon, get on the list!