Every EA who supports a traveling exec knows this task. The trip is booked, or close to it, and before anything gets confirmed your exec wants to see the options. So you open Google Flights, Navan or whatever booking tool you use to start scanning, and spend the next 30-45 minutes copying airline names, departure times, arrival times, layover information, cabin class, and pricing into a sheet row by row, flight by flight, until you have something presentable enough to send.
Then the exec asks about a different date, or a different city pair, and you do it again. 🥴
I've done this more times than I can count. And for a long time I thought it was just part of the job, one of those tasks that exists in the category of "this is what supporting an executive looks like." It wasn't until I started using Claude for other formatting work that I realized this specific task, the one I had done hundreds of times, could be done in under two minutes.
Here's how, and more importantly, here's how to build a version that works for your exec specifically so you never have to explain their preferences again.
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The Basic Version
Open whatever tool you're using to search flights, Google Flights, Navan, TravelPerk, Concur, the airline's website directly, whatever your company or your exec prefers. Search your route, get your results on the screen, and take a screenshot. Drop it directly into Claude and paste this prompt:
"Pull all the flight options from this screenshot and format them into a comparison table with the following columns: airline, cabin class, departure time, arrival time, total duration, direct or layover, number of stops, and price. If there are layovers, include the layover airport and duration. Remove any sponsored results."
Claude reads the screenshot and returns a clean formatted table in seconds. From there you copy it into a Google Sheet or a doc and it's ready to send. This works regardless of which booking tool you're pulling from, Claude is reading the screenshot, not connecting to the platform, so there's nothing to install or integrate.
That's the baseline. It works, it's fast, and it requires nothing but a Claude or Chat GPT account. But the basic version still has a gap: it treats every search the same way, and your exec is not a generic traveler, but we’re going to change that below. 👇
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