Happy Wednesday, operators.

There's a moment every EA knows.

Your exec turns to you mid-meeting and asks, "whatever happened to that thing Sarah said she'd send over?" And you pause. Because Sarah said it three weeks ago, in a different meeting, between two other things, and you wrote it down somewhere and then five more meetings happened and now you're doing the math in your head trying to remember if Sarah ever actually sent it.

That moment is the whole problem. Not the forgetting, you can't hold 50 open commitments from 20 different people in your head at once. The problem is that the job of tracking them, remembering them, and chasing them falls entirely on you.

I built an agent that handles all of it. Every commitment made in a meeting or an email (by anyone) gets captured, logged, and followed up on automatically when the deadline hits. Nobody slips through, you don't have to send the awkward "just checking in" email anymore, the system does it.

This week I'm showing you the exact setup!

With love and lots of ☕️ coffee,

Chrissy

A quick scan of what's new, filtered for what actually matters if you're an EA or operator.

One of the co-founders of Anthropic published a newsletter this week putting a 60%+ probability on AI running its own R&D with no human involvement by end of 2028. The tools available to you in 2-3 years will be significantly more capable than today's. If you're building AI workflows now, you'll be ready for them.

They analyzed 165 million jobs. Their framing was "changed," not "eliminated." For EAs and CoS, the people who are already using AI regularly are the ones who benefit from that shift, not the ones who get left behind by it.

Animated little desktop companions that sit on your screen and show you what your AI agents are doing in real time. No tab switching, no checking in, your tiny digital coworker just waves at you when it's done. If you're the kind of operator running multiple agents at once (research, drafting, scheduling), this is actually useful, and cute!! 🐶

Instead of re-explaining your exec's priorities every time you start a new AI task, keep a short note with the context that matters this week and paste it at the top of your session. Saves time and gets better outputs.

Granola - No bots, no recording awkwardness. Open it before your call and it generates a clean, structured meeting summary automatically. If you're still hand-typing meeting notes, start here.

ElevenLabs- AI voice generation that actually sounds like a real person. Useful for creating audio content, voiceovers, or anything where you need a professional voice without booking studio time. Worth having in your toolkit!

Firecrawl - Turns any website into clean, structured data you can feed into an AI. Great for research tasks where you'd normally spend 30 minutes copy-pasting information from multiple pages.

Supporting Office of the EA through these links keeps the newsletter running. 💪

Every week, dozens of commitments get made in your orbit. Someone says they'll send the deck, someone says they'll loop in legal, or someone says they'll follow up after the call. Most of them happen and some don't, and right now it's your job to know which is which.

I built a system that changes that. Right after every meeting, instead of manually tracking who said they'd do what, I run the summary through a specific prompt and get back something like this in about 20 seconds:

Sarah → Send over the Q2 report → Friday EOD

Marcus → Loop in legal on the contract → TBD

Jen → Follow up with the client after the call → Wednesday

Every person, every commitment, every deadline. Clean and consistent, every single meeting! It works on email threads too.

From there, those commitments go into a tracker that's connected to an automation. The automation watches every deadline and sends a follow-up when the date hits, a reminder the day before, a check-in the day after if it was missed. You don't write it, you don't send it, it just goes.

The prompt that extracts this from your meeting notes, the tracker setup, and the exact message templates are all in the full breakdown below. 👇

Not a member yet? This is the part where Sarah actually sends the report, because the system reminded her and not you. $15/month.